Episcopal Academy
The Pennington School - Pennington, NJ
Associate Director of Advancement and Director of The Pennington Fund

Founded in 1838, The Pennington School is an independent, coeducational school serving day and boarding students in grades 6 through 12. Total student enrollment is approximately 500, of which 25% are boarding students.

Reporting to the Director of Advancement, the Associate Director will assist the Director in carrying out the designated duties and responsibilities for the development and alumni relations program. The Associate Director of Advancement and Director of the Pennington Fund facilitates the day-to-day planning, coordination, and management of all aspects of donor and volunteer relations for The Pennington School, with special emphasis given to significantly strengthening the Pennington Fund, in terms of both the amount raised and the number of donors participating. The successful candidate will work closely with the Director of Advancement in executing the development and alumni relations functions of the School with a high level of professionalism and confidentiality.

In fulfilling this role and its related responsibilities, the Associate Director will guide and assist the department’s team of committed and talented professionals in achieving the School’s goals and objectives in the areas of fundraising, stewardship, and alumni relations. The Associate Director will serve as a resource, mentor, and team leader for other members of the Development and Alumni Relations staff and will act on behalf of the Director of Advancement in his absence.

The Pennington Fund is the School’s annual fund for unrestricted gifts. The Director of the Pennington Fund manages the mailed, telephone, and electronic appeals to alumni, parents, and staff. S/he works closely with other development colleagues and with volunteers to create and implement the fundraising program to achieve the goal for unrestricted funds each year, and develops the materials required to support the program.

Major Duties and Responsibilities:

  • Create a detailed appeal plan for the Pennington Fund, including objectives, approach (e.g. mailed, email, phone), schedule, segmentation strategy, brief for appeal materials, and roles for volunteers.

  • Recruit and support committees, including the Parents Committee of the Pennington Fund, the Faculty Annual Fund Committee, and in collaboration with the Director of Alumni Relations, the Class Fund Directors.

  • Organize mailed appeals for the Pennington Fund, including data selection, drafting of letters and brochures, arranging for production, and mailing letters.

  • Set up and manage telephone campaigns, including data selection, drafting of scripts, recruitment and training of student and parent callers, producing materials, and collecting pledges and gifts.

  • Plan and implement use of email and web-based fundraising methods.

  • Collaborate with the Director of Alumni Relations and other fundraising staff to ensure integration between individual and group approaches, including class reunion appeals.

  • Steward annual fund donors through recognition clubs and personalized acknowledgments for leadership, first-time, matching, and tribute gifts.

  • In collaboration with other staff, produce annual fund and donor recognition lists to appear in the School’s annual report and other publications, as appropriate.

  • In collaboration with other staff, develop and implement appropriate cultivation and stewardship events for annual fund donors.


Other Duties:

  • Occasional evening and weekend work, including events for Pennington alumni, parents, and donors

  • Occasional writing for Pennington Magazine and other publications

  • Other duties as requested


  • A bachelor's degree with a minimum of three years' previous fundraising experience

  • Knowledge of school-related fundraising databases, particularly The Raiser’s Edge

  • Understanding of how to use and analyze data

  • Proficiency in Microsoft Office, particularly MSWord, Excel, and PowerPoint

  • Practical knowledge of annual giving operations and experience increasing donor participation

  • Excellent oral and written communication skills

  • Experience creating and distributing direct mail packs and bulk email appeals

  • Ability to work with a wide range of individuals

  • Ability to create and implement a demanding timetable

  • Initiative and an ability to work both independently and collaboratively

  • Discretion and ability to maintain confidentiality

  • Experience in independent school settings (particularly boarding schools) is highly desirable

  • Proficiency with social media is highly desirable


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